As our society becomes more electronically inclined, we are often looking for ways to make traditionally in-person services more convenient and accessible from home. Recently, the state of Florida took a big step towards convenience by fully implementing online notarization.

What is online notarization?

Online notarization, also known as remote notarization, requires a signer to appear before a licensed Notary using audio-visual technology over the internet. Essentially, you can meet with a notary over webcam to sign and notarize documents instead of being physically present in the same room.

What software is needed for online notarization?

There are several technology companies that offer remote notarization in their packages. Software like DocVerify, Notarize, SafeDocs, and DocuSign are all examples of notary-friendly systems. These programs, along with many others, supply the ability to notarize and submit documents through proper legal channels.

What is the necessary training to become an online Notary in Florida?

To become a certified online Notary, one must already be an existing notary public. An existing Notary public must complete an online education course to receive a certification. This certificate must then be included in a registration application and submitted to the Florida Department of State, Division of Corporations.

How will online notarization help current and future Florida citizens?

Remote notarization brings new options to Floridians who need documents notarized, but do not have the means or desire to physically seek one out. Some common types of legal documents that remote Notaries can see to are:

  • Property deeds
  • Mortgage closing documents
  • Trusts and wills
  • Executorships or advanced directives
  • Employment contracts
  • Loan documents and agreements

The online accessibility of a remote Notary is especially helpful for persons who need to sign documents while they are outside Florida or the country. Online notarization means that such persons will not have to travel to embassies or find a bank or traveling notary.  Additionally, Florida citizens who have trouble getting around, such as those with disabilities, may also benefit.